Cavite State University (CvSU) is required by law to process your personal information and sensitive personal information in order to safeguard academic freedom, uphold your right to quality education, and protect your right to data privacy in conformity with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, and its implementing rules and regulations.

The said law can be viewed via https://www.officialgazette.gov.ph/2012/08/15/republic-act-no-10173/

Privacy in a nutshell: Data Privacy Brochure

Personal Information Collected and Stored

The University collects, uses, and keeps your personal information, which includes but are not limited, to the following:

• Name, age, date of birth
• Address and contact details
• Educational records
• Learner reference number (if any)
• Photograph or image
• Signature
• Family data (names of parents, their citizenship, civil status, etc.)
• Medical history and records
• Choice of campus and degree programs
• Socio-economic and geographic information about your household

The following information is collected directly from you, your parents, legal guardians, and/or other authorized representatives during your application for admission and in the course of your residency in the University. We use this information to verify your identity, determine your eligibility to enroll in CvSU, to document consent for the processing of personal data in the course of determining your eligibility to enroll i CvSU as well as for other education related purposes such as but not limited to:

• availment of scholarship grants and financial assistance whenever applicable
• provision of psychological and emotional assessment as needed
• availment of various student services within the university (i.e. guidance services, infirmary services, etc.)

Sensitive Personal Information Collected and Stored

The University also processes sensitive personal information under the DPA. These include, but are not limited to: race, ethnicity, civil status, health information, government-issued ID, and relevant financial information.

Access to the data is restricted and given only to predetermined authorized personnel in relation to their specific function which requires them to access or process student or employee information.

Disclosure

To comply with its legal and regulatory duties, the University submits required information to relevant government agencies such as the Commission on Higher Education (CHED). As a rule, CvSU will only disclose your personal data to third parties with your consent. The University will disclose or share such information only when required or allowed by applicable laws.

Security

Your personal data is stored in physical repositories and secured databases managed by the University’s Registrar, ICT Office and/or their counterparts in the CvSU Campuses. The University has appropriate physical, technical and organizational security measures which ensure the confidentiality of your information. These measures will be reviewed over time and upgraded in line with technological developments and regulatory requirements.

The University’s General Data Privacy Notice can be viewed in the official Cavite State University website which may be updated from time to time, the updates effective from the date of posting. If you have questions about the DPA, you may email the University’s Data Protection Officer at dpo@cvsu.edu.ph. You may personally check and update your data by contacting the University Registrar.

I have read the CvSU Privacy Notice and Consent Form, understood its contents and consent to the processing of my personal data. I understand that for the CvSU to carry out its functions as a state university pursuant to its charter, exercise its right to academic freedom under the 1987 Constitution, pursue its legitimate interests as allowed by the Data Privacy Act of 2012, and comply with legal obligations, lawful issuances or orders of other public authorities, as well as contractual obligations to me, CvSU must necessarily process my personal and sensitive personal information. I grant my consent to and recognize the authority of the CvSU to process my personal and sensitive personal information pursuant to the abovementioned privacy notice and applicable laws.